BEST CAR RENTAL SOFTWARE

Look at our incredible best car rental software features:

Fleet Management : Vehicle rental business to operate smoothly need proper fleet tracking, scheduling, maintenance. It is an overwhelming task for vehicle managers to take care of all these aspects. Our car rental management software gives a bird’s eye view of your vehicles at any time of the day with the help of GPS. With the software tool, you can manage vehicle schedules and servicing history efficiently.

Manage Bookings : Car rental booking is no more traditional now. With the advent of web-based car rental management software, hiring a car for rent doesn’t take many phone calls or negotiations. Travelsmate car rental booking software allows car renters to manage bookings on a central booking management tool. With the easy-to-use web interface, you can manage bookings from different locations while ensuring proper fleet utilization. Once a booking is done all the details are stored online.

Manage Dispatch : To overcome the hassles of traditional car dispatch process, we have developed car rental reservation software with excellent features. Once bookings are done, user is provided with option to dispatch manually or automatically. You can check the availability summary of each car for a period. Booking and dispatch records day wise and city wise can be viewed.

Tariff Management : Often car rental owners must list down regular and special tariffs for a day, night, weekends, outstation. Our car hire software enables users to professionally manage tariff by providing detailed information on plans and pricing.

• You can make special car tariff offers for your customers, vendors.
• Day/night : You can set your own car tariff margins to operate during day and night separately.
• Time/distance : You can also set charges hourly or according to the distance (per Km) covered in a day.
• Weekend : Different tariffs for the weekend can be set, unlike regular days.
• Outstation : Software allows you to generate a special tariff for outstation for one or more days.

Vehicle Tracking : With our easy-to-use web-based platform, you can track the real-time location and see the details of the driver riding the vehicle. On a single window, you can view the vehicle speed, location, status, route history, vehicle trip data for a day or week or month, mileage, fuel and time. Multiple vehicle locations can be monitored on a single screen. The user is also provided with an option to view past journey complete history for a selected driver or vehicle.

Billing and Invoice : Car rental software with paperless billing makes the process of invoice preparation easy. It allows both manual and auto-generated invoices. Our software generates recurring invoices for repetitive customers and recurring data is prefilled while preparing invoices. It also considers the distance and time taken before generating an invoice.

Mobile app : This feature is yet another value-added solution provided by Travelsmate car rental system. The car rental business owner can keep a track of the vehicles that come in and go out. This system provides privilege to buyers to make the rental bookings online without any hassle. SMS/Email alerts are sent to car owners updating them about vehicle movement.

Cloud Storage : All the car and business documentations are stored in cloud server. You can store critical information regarding your business securely in cloud.

Rental Agreement : Car rental agreement is a vital part of rental process. To ease this process, we have developed a comprehensive rental agreement tool. It generates predesigned rental contracts. You are free to choose the best contract that suits to your business. We also provide an option to choose a customized agreement that fits bests to your business need.

Insurance : Managing many vehicles for car rental operations need a record of car documentation. Our software with strong intent to ease all workflow involved in operations, records vehicle documentations. It keeps tracks of road taxes paid, insurance renewal and other correlated information in one database.

Vehicle Maintenance : Car hire owners with many vehicles in hand, need to continuously monitor its fitness. To sustain their business reputation, they should provide the customers with best cars. It is often difficult to maintain records regarding fitness, insurance, car details, road tax and permits. Our car rental management software helps the user to get better control of these variables.

Vehicle Damage Management : Car rental software aids car hire owners to thoroughly keep track of all damages, scratches. It allows you to handle all the cars together with damage description and photo put together for services. Creating maintenance records for each vehicle gives you better control of your business operations.

Reports : Every business is unique and requires multiple types of reports to analyze before final accounting operation. We have designed our software to provide the user with customized reports quickly. Our software for car rental business generates in-depth reports with summary and detailed break-down of all aspects of your rental business. Some of the reporting options include mileage per vehicle, tax, insurance, bills, invoices, payments, driver performance and vehicle return on investment.

Advantages of using Travelsmate online car rental software:

• Customization offered : We offer customization to your business. In order to meet the client’s needs, we provide car rental software specifically tailored to car renters.
• Multiple booking : With the online software you can manage booking request from multiple customers at a single time professionally.
• IT Cost : Moving to cloud drastically reduces IT costs. Setting up a virtual platform for your business minimizes IT operations.
• Scalability : Our online car rental software helps for the uplift of your business. Using cloud gives you more free time to get on with the smooth running of your company.
• Online Reservations and tariff : Web based car rental system provides 24*7 booking availability with customizable tariff groups. You can set your own charges.
• Manage fleet : You can track your car from anywhere. This software enables you to monitor the status of booked cars ensuring efficient fleet utilization.
• Fleet safety : Our vigilant car rental software always tracks your car locations with less possibility of car robbery or misuse.
• Revenue management : You can store all business transactions in the cloud, and can access all accounts remotely at your convenience.
• Safety ensured : All the company-specific data like invoices, agreements and other confidential information are stored safely in cloud.
• Less infrastructure : Adopting online car booking system results in paperless transactions and limited employees. This increases efficiency and profitability at a very low cost.
• Data recovery : You need not search bundles of papers for the past invoices or booking information. On a single control panel, you can view, retrieve past booking history or information any time.