BEST FLEET MANAGEMENT SOFTWARE

Travelsmate is the best Fleet management software, helps car rentals to improve their workflow and subsequently increase profits. It enables car rental agencies to get a clear overview of fleet operations.

You can monitor your vehicle movement, maintenance, assignments and operations using our cloud based platform.

Features of Travelsmate,best fleet management software to boost vehicle productivity:

Vehicle Identity Record : Software displays the list of all your cars along with the information related to its technical characteristics. It further groups them into categories. It also tracks the vehicle’s condition before making any booking.

Rental Management : Software for vehicle management facilitates car rentals to handle short or long-term reservations from different sources.Get a glance view of the current status of each car rental booking.

Flexible Pricing : Build your customized rates according to predefined seasons and rental durations. Fix special rates for weekly, monthly or yearly rentals.

With all the cars list in hand, you can easily label vehicles you do not use anymore as disposed in order to remove them from your rentable vehicle list.

Cloud Document Center : You can store all the important legal documents related to the purchase or disposal of the vehicles. You can also link and cache all the photos of the cars and their administrative documents to be easily accessed at any time. All the important damage related documents such as accident reports can also be stored.

Mobile Alerts : This feature of vehicle tracking software manages your vehicle’s preventive maintenance. You can align administrative routine tasks and insurance expiry or taxes payable.The alert engine sends fine-tuned reminders among a large set of events and parameters.

Invoicing Management : Travelsmate vehicle lease management software generates automatically your rental invoices and sends them to your clients. You can manage your long-term rentals and generate recurring monthly invoices automatically. Online car rental platform allows to track client’s payments and balances and display paid and outstanding amounts.

Financial Insight : Adopting a car rental system provides a broader look at all your financial data as a whole and separately revenues, expenses, net income, and outstanding on a monthly and yearly basis. You can easily evaluate your vehicle’s performance by calculating your fleet total cost of ownership and expenses including road tolls, fuel entries or repairs.

Cost-Saving : Vehicle fleet software is the most cost-effective solution for car rental operators. It offers zero implementation costs and immediate accessibility,resulting in diminished operational costs from day one.

Fleet management can be classified into Vehicle management and Driver management. We have integrated fleet management software with vehicle and driver management functionality

Vehicle Management : Car rental companies often need to check their vehicle health to sustain proper workflow. Fleet management software assists fleet operations along with vehicle management.

Typical vehicle management features to handle vehicles efficiently :

Damage Management : Vehicle management software allows you to record your vehicle’s damage by type and severity. Each record is attached to photos and documents for better visualization. It stores accident details such as time, location and driver information. All damage related documents can be accessed on a web portal from any-where to evaluate damage cost.

Vehicle Maintenance : Vehicle maintenance tracking software records in the system all issues about your vehicles and tracks its progress. It keeps track of the maintenance history of each of your vehicles in addition to details including the service provider in charge, the type and the date of the repair. You can easily pursue the payment history of the services done and display the list of amounts paid and the total amounts due.Regular car maintenance ensures fewer vehicle breakdowns, reduced maintenance costs and increased fleet utilization.

Acquisition and Disposal : You can access all your car acquisition details including vendor/dealer details, the acquisition mode and the amount spent. The software allows car rentals to view payment history for each car and detailed insight into future installments to be paid.

Running a car rental business with technology-based software gives good control over fleet operations. Adopting fleet management software provides valuable insight into driver management and fleet management.

Travelsmate fleet management system is designed to ordinate business activities under a centralized system using a cloud database.